Introduction
The Peter James Association (Association) having its Registered Address at: Ústecká 3053, Kročehlavy, 272 01 Kladno, Czech Republic respect your privacy and are committed to protecting it by complying with this privacy policy (“Policy”). Safeguarding the data entrusted to our care by our members, program participants, donors and others is of the utmost importance to us.
This Policy describes our practices for collecting, using, protecting, disclosing, and disposing of personal data. It also describes the types of data that we may collect from you or that you may provide to us when you:
- Visit our website www.peterjamesassociation.com (“Website”)
- Join or maintain membership of the Association
- Interact with the Association or the Peter James Foundation, Kenya (“Foundation”) or any partner organizations
- Register for or attend events we host
- Use our services
- Donate or purchase goods via our website
- Participate in our programs
If you are a resident of the European Union (EU) or European Economic Area (EEA) and we collect your personal data, we will process your data in accordance with applicable laws that regulate data protection and privacy. This includes, without limitation, the EU General Data Protection Regulation (2016/679; “GDPR”) and EU member state national laws that implement or regulate the collection, processing, and privacy of your personal data (together, “EU Data Protection Law”). This Policy provides information on your legal rights under EU Data Protection Law and how you can exercise them.
Data We Collect About You and How We Collect It
We collect several types of personal data that we need for our communication and cooperation, including information by which you could be personally identified, such as your name, postal address, email address, telephone number, gender, bank details, or other sensitive information that might identify you (“personal data”).
We collect data from the following groups of people:
- Users of our Website
- Members of the Association or the Foundation, Kenya
- Volunteers that work with us or support our activities
- People who participate in Association or Foundation programmes, events, seminars, training or other activities
- Donors who participate in charitable activities or make financial donations
- People who purchase goods from our e-shop or other sales activities
We collect this data:
- Directly from you when you provide it to us either by using the Website, our Facebook page “Peter James Association” or when you communicate with us by email, messaging app or in any other way
- From the Foundation and partner organizations
Because of the international nature of the Association, we may hold and process personal data that is collected from you or partner organizations around the world, including within the EU and EEA and Africa.
This also means that if you are a resident of the EU or EEA, your personal data may be transferred from the EU or EEA to the computer servers where our website and Facebook pages are hosted, which may be outside the EU or EEA
Data You Provide to Us
We collect personal data you provide when you interact with our Website or with us directly, including any interaction offline or in person, such as when you:
- Contact this Association to make an inquiry, including an inquiry about activities aand programmes
- Sign up for our newsletter or request other information
- Register on our Website or Facebook page
- Use services on our Website, including:
- Donating to the Foundation’s charitable initiatives
- Make an online donation using any 3rd party portal where we have presented our activities
- Register for Association or Foundation events
- Provide personal data on paper forms
- Provide personal data in emails
- Submit applications for programs such as scholarships or to request assistance
Usage Details, IP Addresses, Cookies, and Other Technologies
As you interact with our Website, we may automatically collect data about your equipment and your browsing actions and patterns using cookies.
How We Use Your Personal Data
We use the personal data about you that we collect or that you provide to us to:
- Present our Website and its content to you in the most suitable way
- Perform our core charitable purposes, including:
- To raise awareness, provide information and practical help to parents and caregivers of children living with neurodiverse conditions
- Raising funds to support our programmes and activities o Processing financial transactions
o Supporting fundraising for individuals in need o Facilitating event planning and execution
o Communicating key information, news and messages through our communications activities including with digital media
o Supporting the programs and aims of the Association and the Foundation o Complying with legal requirements
Lawful Grounds on Which We Collect and Process Personal Data
We process your personal data for the above purposes, relying on one or more of the following lawful grounds under EU Data Protection Law:
- When you have freely provided your specific, informed, and unambiguous consent for our Association or Foundation to process your personal data for particular purposes
- When we agree to provide services to you, in order to set up and perform our contractual obligations to you and/or enforce our rights
- When we need to process and use your personal data in connection with our legitimate interests and need to be able to effectively manage and operate
our functions, we will always seek to pursue these legitimate interests in a way that does not unduly infringe on your legal rights and freedoms and, in particular, your right to privacy; and/or
- When we need to comply with a legal obligation or for the purpose of us being able to establish, exercise, or defend legal claims
Please also note that some of the personal data that we receive and that we process may include what is known as “sensitive” or “special category” personal data about you, for example, personal data regarding your health. This is not the type of data that the Association routinely collects, but if we process such sensitive or special category data, we will do it only in specific situations in which:
- You have provided us with your explicit consent to use it
- We have a legal obligation to process such data in accordance with EU Data Protection Law
- It is needed to protect your vital interests (or those of someone else), for example, in a medical emergency
- You have clearly chosen to publicize such information; or
- It is needed in connection with a legal claim that we have or may be subject to
Disclosure of Your Personal Data
We may disclose aggregated data about our users, or data that cannot be used to identify any individual, without restriction.
We may disclose the personal data that we collect or that you provide as described in this
Policy to:
- The Foundation or other partner organisations
- We may also disclose your personal data:
- To comply with a court order, law, or legal process, or respond to a government or regulatory request
- If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of members, participants the Association’s programs and events
We may disclose your personal data to certain third-party organizations that will process data solely in accordance with our instructions (“data processors”), such as companies and/or organizations that support our business and operations (for example, providers of web or database hosting, IT support, payment providers, or event organizers), as well as professionals we hire such as lawyers, insurers, auditors, or accountants. We use only Data Processors that can guarantee to us that they have adequate safeguards to protect the personal data they process on our behalf.
In certain circumstances, we may also disclose your personal data to third parties called “Data Controllers.” Due to the nature of the business of the Data Controllers, they will make their own determinations about how they process your personal data. As Data Controllers, they are required to follow the EU Data Protection Law, to protect personal data with adequate safeguards, and to notify you if their processing goes beyond the instructions the Association provided to the Data Controller.
How Long We Retain Your Personal Data
The Association retains personal data that identifies you as long as necessary according to needs — for example, as long as you are a member, user, donor or participant in our activities or have a relationship with the Association or the Foundation.
Disposing of Your Personal Data
Personal data that we no longer need will be disposed of and/or anonymized so you can no longer be identified from it.
Choices About How We Use and Disclose Your Personal Data
Ways have been created for you to control the use and disclosure of your data. For tracking technologies and advertising: You can set your browser to refuse all or some cookies or to alert you when cookies are being sent. If you disable or refuse cookies, note that some parts of the Website may be inaccessible to you or may not function properly.
Your Personal Data Rights
You have a “subject access request” right, under which you can request information about the personal data about you that we hold, what we use that personal data for, whom it may be disclosed to, and certain other information.
You may request in writing:
- That we correct personal data that we hold about you that is inaccurate or incomplete
- That we erase your personal data without undue delay if we no longer need to hold or process it
- To object to our use of your personal data for direct marketing
- To object and/or to restrict the use of your personal data to a purpose other than those set out above unless we have a compelling, legitimate reason; or
So that we can fully comply, please note that these requests may also be forwarded to third-party Data Processors that are involved in the processing of your personal data on our behalf.
If you would like to exercise any of the rights above, please contact us at peter@peterjamesassociation.com
If you make a request and are not satisfied with our response, or if you believe that we are illegally processing your personal data, you have the right to complain to:
The Office for Personal Data Protection
Pplk. Sochora 27
170 00 Praha 7
Czech Republic
Website: https://www.uoou.cz
Phone information: +420 234 665 800
Phone switchboard: +420 234 665 111
Children Under the Age of 16
Our Website is not intended for children under 16 years of age. We do not knowingly collect personal data from children under 16 without parental consent. No one under age 16 may provide any personal data through our Website. If you are under 16, do not: use or provide any personal data on our Website or on or through any of its features, register on our Website, make any purchases through our Website, use any of the interactive or public comment features of our Website, or provide to us any personal data about yourself, including your name, address, telephone number, email address, or any screen name or
user name. If we learn that we have collected or received personal data from a child under 16 without verification of parental consent, we will delete that personal data. If you believe we might have any personal data from or about a child under 16, please contact us at peter@peterjamesassociation.com
Data Security
We hold data securely in the Website’s administration system. Where data is held on other devices then such devices will be password protected.
Changes to Our Privacy Policy
The Association may change, add, or remove portions of this Policy at any time. These modifications shall take effect immediately on being posted on this page. The date the Policy was last revised is noted at the bottom of the page. It is your responsibility to review this Policy for any changes.
Contact Information
If you have any questions about our Association’s privacy protection practices, please contact us: peter@peterjamesassociation.com